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Call for Application: Senior Procurement & Logistics Officer

Call for Application: Senior Procurement & Logistics Officer

Location: Abuja, Nigeria

Application Deadline: June 11, 2024

Type of Contract: Full-time

Department: Procurement and Logistics

Post Level: Support

Languages Required: English   

Duration of Initial Contract: One year initially (Extendable)

Yiaga Africa is a non-profit civic hub of change-makers committed to promoting democratic governance, human rights, and civic engagement. With its operational base in Abuja, Nigeria, Yiaga Africa focuses on in-depth research, critically analyzing critical democratic and governance issues, crafting practical solutions, and training and empowering citizens to lead change in their community. Yiaga Africa implements several innovative programs to stimulate active citizenship, protect human rights, and deepen democratic governance. We invest in building networks and social movements to drive social change and transformation. Yiaga Africa has leadership structures and members in all 36 states and 774 Local Government Areas (LGA) of Nigeria. 

Yiaga Africa is committed to achieving a diverse, vibrant, innovative, and engaged workforce working to achieve the organization’s vision of a people-driven, developed, and democratic Africa. We promote gender, nationality, religion/belief, culture, and other forms of diversity. 

For this role, young women and persons with disabilities are encouraged to apply. All applications will be treated with the strictest confidence.

Yiaga Africa does not tolerate sexual exploitation and harassment, abuse, or harassment and discrimination. Therefore, all selected candidates will undergo rigorous reference, background checks, and training.

Background

In our vision to be the Yiaga Africa of the future, we seek an exceptional candidate to support our Procurement and Logistics Department as a Senior Procurement and Logistics Officer. 

The Senior Procurement and Logistics Officer will be responsible for effective logistics coordination as well as sourcing suppliers, negotiating contracts, and managing vendor relationships to ensure timely and cost-effective procurement of goods and services.

If you have the required skills and experiences to excel as a Senior Procurement & Logistics Officer in our organization, do apply now!

The position is for one year initially, subject to renewal based on performance and funding availability. The post holder would be expected to work 40 hours a week. The position has a competitive salary as obtainable in the industry.

Duties and Responsibilities

  • Facilitate & provide input to the preparation of Yiaga Africa’s annual procurement plan together with the corresponding work plans & schedules.
  • Participate in market surveys & supplier assessments for the procurement of goods, services & works for Yiaga Africa’s activities implementation.
  • Facilitate the execution of procurement tasks such as drafting of bid documents/requests for quotations, bid evaluation process, correspondences & contract documents, etc.
  • Support the implementation of Yiaga Africa’s procurement activities in compliance with the established procurement procedures & guidelines.
  • Ensure the documentation of all procurement-related transactions.
  • Update & maintain the supplier database, contract register & supplier evaluation records
  • Ensures that Vendors’/contractors’ performance conforms with agreed contractual obligations.
  • Develops, maintains, and implements an operating manual to deliver the target benefits and financial savings for the organization.
  • Proactively seeks to reduce the overall cost for the organization by conducting value-for-money analysis for goods, including quotation exercises and alternative sourcing arrangements to identify cost reduction areas.
  • Update & maintain the procurement tracking sheet showing the updated status of procurements & regularly disseminate to management to assist the management decisions.
  • Maintain lessons learned & support capacity building of the team by sharing procurement-related knowledge & best practices.
  • Other Responsibilities as Assigned.

Competencies

Corporate Competencies:

  • Demonstrates integrity by modeling the values and ethical standards of Yiaga Africa.
  • Promotes the vision, mission, and strategic goals of Yiaga Africa.
  • Displays gender, regional, religion/belief, race, nationality, culture, age sensitivity, and adaptability.

Functional Competencies:

Knowledge Management and Learning:

  • Shares knowledge and experience.
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan, and applies newly acquired skills.

Development and Operational Effectiveness:

  • Ability to perform various standard tasks related to the provision of procurement services.
  • Good knowledge of Yiaga Africa media rules and regulations.
  • Good IT skills.

Leadership and Self-Management:

  • Focuses on results for the client and responds positively to feedback.
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Remains calm, in control, and good-humored even under pressure.

Required Skills and Experience

  • Bachelor’s degree in procurement & / or supply chain management or equivalent discipline is required.
  • Professional certification by an internationally recognized procurement certifying authority (eg: CIPS) is required.    
  • International certifications such as Prince 2 is desirable.
  •  Minimum of 5 years of work experience, including in procurement-related areas, is required.
  •  Procurement experience with a Non-Profit Organization is desirable.
  •  Competency in the use of technology related to Procurement activities is required.
  • Knowledge of MS Office and other software applications, e.g. Excel, Word, Visio or PowerPoint is desirable.
  • Experience in the use of procurement modules in Enterprise Resource Planning (ERP) systems is desirable.
  •  Ability to plan, organize, manage & implement work assignments, juggle competing demands & work under pressure of frequent & tight deadlines.
  •  Demonstrated ability to apply good judgment & decision-making skills.
  •  Strong interpersonal skills & ability to establish & maintain effective partnerships & working relations with people in a multicultural, multi-ethnic environment with sensitivity & respect for diversity.
  •  Proven ability to recognize potential market opportunities & challenges that may affect the operations of Yiaga Africa.
  •  Capacity for persuasive communication, consensus building & obtaining commitments from clients/partners & Yiaga Africa personnel.

Language Requirements: 

Fluency in written and spoken English. Proficiency in French and/or any other language will be a plus.

How to apply

Interested candidates should fill out the job application form and upload their detailed resume containing their LinkedIn ID, Age, Address, and the contact of referees in MS Word documents here. Submission should be concluded on or before June 11, 2024.

Only applications sent in the required format will be considered. Only shortlisted candidates will be contacted.

Note: Application will be considered on a rolling basis. 

Visit the webpage for more information here

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Yiaga Africa is a non-profit civic hub of change makers committed to the promotion of democratic governance, human rights and civic engagement.

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